How to choose a payroll partner in 2026

In 2026 a payroll partner is a compliance decision as much as a commercial one. Use this checklist to compare providers.

#	Ask	Why it matters
1	Is all pay processed through PAYE?	Pay outside PAYE creates tax liabilities that can reach the agency.
2	Who accredits you, and when were you last reviewed?	Independent evidence that processes have been checked.
3	Can we verify payslips?	Lets you check, rather than trust.
4	Can we see a sample payslip?	The margin and employer costs should be clear.
5	How do you assess employment status?	Essential before anyone is paid under CIS.
6	What insurance do you hold?	Shows how the provider manages its own risk.
7	Are you ICO registered, and how do you protect data?	Payroll data is highly sensitive.
8	Who will be our contact?	A named person resolves problems faster.
9	What do workers get?	Benefits such as KC Rewards+ help attract and keep candidates.
10	How will you tell us about changes?	Rules are changing again in 2027.

How does Kingsley Crest answer these? Ask us for our compliance pack, or start with our accreditations.

Frequently asked questions

Should we choose the cheapest provider?

Price matters, but an unusually cheap margin or unusually high take-home pay deserves questions.

What documents should a provider give us?

At minimum: evidence of accreditation, insurance certificates, company and HMRC registrations, sample payslips and key policies.

Need help with this? Our payroll and compliance team can talk it through with you. Request our compliance pack.

Last reviewed 9 October 2026. General information, not legal or tax advice.